Managing Your Events List
How to keep your events list organized — publishing, archiving, and knowing when to ask for help.
As the season progresses, your events list grows. New events get added, old ones pass, and your site’s public-facing event schedule needs to stay current and clean. This tutorial covers how to manage your events list so it always shows visitors what’s actually coming up — not a mix of past and future events.
Each Event Is Its Own Post
On your site, events don’t auto-generate or repeat automatically. Each event is its own individual post in WordPress. A full season schedule means individual posts for each game, practice, or event. This gives you precise control over each one — you can update, archive, or unpublish any individual event without affecting the others.
Keeping the Events List Current
Your events list on the public site shows all published events. As events pass, they may continue showing in the list depending on how your site is configured. Check with your web admin how your site handles past events — some setups auto-hide them, others rely on you to archive them manually.
Archiving Past Events
If past events don’t hide automatically, archive them by changing their status to Draft. Go to Events > All Events, open the event, and in the right sidebar change the status from Published to Draft, then click Update. The event disappears from the public site but is preserved in your dashboard. Don’t delete events — you may need them for reference later.
Adding a Season’s Worth of Events
If you need to create many events at once — like a full season game schedule — that’s a significant amount of work to do one by one. Consider asking your web admin to batch-create the events for you. Many admins can import a schedule from a spreadsheet or create multiple posts at once using tools that aren’t available to content editors. You can then review and publish them once they’re set up.
Drafts vs. Published in Your Events List
In the WordPress Events list, you’ll see columns for Title, Date, and Status. Use the Drafts filter to see unpublished events and the Published filter to see live ones. This makes it easy to review what’s currently visible to the public.
💡 Tip: At the start of a season, ask your web admin to batch-create the full schedule. At the end of a season, archive past events to keep the public list clean. These two habits keep your events section looking polished year-round.
